Your Painter's VA sends invoices, chases unpaid balances, organizes receipts, and handles the admin backlog — so you can focus on painting jobs and growing your revenue.
Book a Free Strategy Call See How It WorksMost painting contractors are great at the work — but the business side piles up fast. Here's what unmanaged admin actually costs:
That's not a small number. Your Painter's VA tightens up your invoicing, clears your admin backlog, and makes sure money you've already earned actually makes it into your account.
Your VA manages the full invoicing and admin cycle — from sending the first invoice to organizing the last receipt for your accountant.
As soon as a job is complete, your VA creates and sends the invoice — same day, every time. No more jobs sitting in your head waiting to be billed.
Outstanding invoices get a friendly follow-up at 3 days, 7 days, and 14 days overdue. Your VA is professional but persistent — most overdue invoices get paid after the first reminder.
Job receipts, material costs, fuel expenses — all organized by job and month so your accountant has clean records and you never miss a deductible expense.
Your VA tracks labor, materials, and expenses per job so you can see which job types are most profitable and where your margins are getting squeezed.
Supplier invoices, insurance documents, subcontractor agreements — your VA organizes incoming documents so nothing gets lost and everything is findable in seconds.
Every week you get a simple summary: invoices sent, payments received, outstanding balances, and anything that needs your attention. Know your cash position without opening QuickBooks.
We start by reviewing your current invoicing process, outstanding balances, and admin backlog. Your VA identifies what needs to be caught up immediately and what systems need to be built from scratch.
Outstanding invoices get sent, overdue balances get followed up, and your receipt and document backlog gets organized. Most clients see money come in during this week just from the follow-up alone.
Your VA takes over day-to-day invoicing and admin. Same-day invoicing kicks in, the follow-up sequence runs automatically, and your documents start getting organized as they come in.
Every week you get a clean financial summary. Monthly your VA prepares an organized expense and receipt package for your accountant — tax time stops being a nightmare.
Your VA works inside your existing invoicing and accounting tools — no new software to learn and no disruption to how you currently operate.
Using something else? We'll learn it — DripJobs and PaintScout are already in our wheelhouse from day one.
Your VA handles invoicing and expense tracking — not direct access to your bank accounts or ability to move money. They work inside your invoicing software (DripJobs, PaintScout, QuickBooks) with the permissions you set. You stay in full control of actual payments.
We set up a simple notification system during onboarding — typically a text or CRM status update from you or your crew lead when a job wraps up. Your VA invoices within the hour.
Your VA handles the initial response professionally and documents the dispute. Anything that needs your direct judgment gets escalated to you immediately with full context — your VA never commits to adjustments without your approval.
Yes — your VA prepares and organizes everything your accountant needs. Most clients find their accounting fees drop because their records are clean and their accountant spends less time sorting through chaos.
Most painting contractors invest $1,500–$2,500/month for full invoicing and admin support. Most clients recover more than the monthly cost in the first two weeks just from following up on outstanding invoices.
Yes — and most clients do. Bundling invoicing and admin with call handling, scheduling, and CRM management gives you a complete back-office operation without hiring a single in-house employee.
You've already done the work. Let your Painter's VA make sure the money follows — and the paperwork never piles up again.
Book a Free Strategy CallNo pressure. No long-term commitment. Just a clear plan.